How to Create a Simple SEO Report

Search Engine Optimization

How to Create a Simple SEO Report

03/10/2022 12:00 AM by TheChiefHustler in

You may have heard about the term SEO if you're having an online presence over the web. SEO stands for "search engine optimization" which includes the process of improving any site's rank to appear on the top of Search Engine Result Pages(SERPs). This is an ongoing process that includes keyword research, content creation, building links, and many more. The higher rank your site has, the high traffic you tend to drive at your website. This, in return, gets you more leads, conversions, brand awareness, and thus the revenue. To decide for the high-ranking web pages, every search engine has its own set of rules known as algorithms. Although there are no official ranking factors formulas given by search engines, we do know a bit of them by some news updates. Some of these ranking factors tend to change frequently while some of them are constants used by marketing professionals for any website.

Search Engine Optimization techniques outputs can be measured easily. When a website is created, the next step is to create a simple SEO report for tracking your site's performance. While working on SEO, everything you do to improve your site can be tracked. Putting all the website's performance measurements in the tracker is highly helpful in SEO marketing tactics. An SEO report is just like a health report of any website that gives valuable insights in making your future strategies. Creating an SEO report is excellent when you are not sure about the metrics to focus on for any search engine site's optimization.

According to stats, the website ranking first on SERP would be more likely to receive traffic than other websites displayed on result pages. It’s no surprise, because of this reason, content marketers aim to climb to the top of the SERPs. Now, in this post, I will let you explore everything you need to know regarding SEO reports. You will learn the different types of reports, tools used for creating reports, things included in a good SEO report, the number of clicks you get on your campaign, and a step-by-step plan to create one for your site. 


What is an SEO Report?

An SEO report is a critical part of a marketing strategy that summarizes a website's performance in search engines. It includes a review of organic traffic, CTRs, keyword rankings, link-building, conversion rates, and other related metrics. You can also input the in-depth analysis on what the numbers mean, to come up with some conclusions. An overwhelming SEO report has a detailed summary of the site's performance in brief. It is essential for each and every agency to keep a record of various SEO activities for tracking ROI.

Having a handy SEO report is the report that easily streamlines your progress, extracts insights, and delivers reports to clients faster. Getting the utmost benefit from a report needs easy-to-understand but powerful insights that are actionable. The needs and aims of the clients differ due to different kinds of projects, but certain metrics are constant that every company wants to track for any website. Most SEO doers don’t have enough time to create SEO reports manually in spreadsheets. So, they use an SEO report template which is a quick and better alternative.


What should an SEO report template contain?

What and how you put the field in the report of your SEO work depends on your client's business type. However, some of the factors that every report should have are:

  • SEO KPIs – these are the metrics used to track revenue growth relevant to business goals.

  • Ranking progress – it has the initial keyword rankings and then sees the change in these rankings.

  • Organic traffic progress – Check the numbers of KPIs and ranking progress to get absolute traffic details.

  • Backlink growth – See referring pages that are valuable and can drive traffic or pass link juice.

  • SEO health – Know that the site is performing good keeping in mind the technical SEO.

  • Direction – describes what you predict or feel the next steps should be. It is based on your analysis, KPI, and statistics.

As you write the report, try to keep in mind its overall length and readability. The report should be informative and insightful without extra-long or technical. Your efforts don't end by inputting some of the key metrics into a spreadsheet. You need to implement certain algorithms and then measure your ROI. It’s worth pointing out that the days were gone when everyone mostly included keywords, backlinks, and CTRs on the report. Nowadays, these don't work at our desired levels. You must go beyond it to win long-term SEO benefits for your site. Now is the time to find the latest key metrics that you must track and measure. Some of these metrics can be :

  • Rise of brand searches

  • Target keywords

  • featured snippets,

  • competitors’ growth

  • backlinks,

  • organic search, and many more.


Benefits of Creating an SEO Report?

  • Creating an SEO report has three major benefits. First, it helps build trust with your clients, second, it offers solutions to readers, and third, it improves your expertise.

  • SEO report shows what people are searching on the search engines and the exact words they're using. It also shows the type of content they want to look at and the solutions they may be looking for. Once you know your target audience's intent, you can easily improve your site’s SEO and connect to them to give them the solutions which will improve your business growth.

  • With the help of key metrics and future goals in your SEO report, you build trust and authority with the clients. This impacts a stronger and healthier relationship with them.

  • Additionally, you can identify which marketing campaigns are working best for your company and which don't. It is because an SEO report measures the performance of your SEO tactics.

  • All in all, the SEO report caters to any or all 3 stakeholders — customers, clients, and SEO professionals — and drives edges tailored to their needs.


SEO Reporting Tools You Need

There are lots of search engine optimization equipment that you may use to create its reviews. Challenge is, there are too many tools used for this purpose. For a search engine optimization analyst who handles a couple of projects, campaigns, and websites, it's difficult to accumulate information from a wide variety of tools. In my experience, I've observed the subsequent software to be used for the maximum growing search engine optimization reviews:


1. Google Search Console (GSC)

The Google Search Console is a Google tool that offers some actionable reviews that will help you see overall keyword performance and get hold of opportunities for your site's health. You may use the Google Search console to publish pages to the Google index to test for mistakes and confirm your web page’s health. Unlike other tools like Google Analytics, it best gives the data about the visitors that come from Google organic as well as paid results. So, in case you need to be aware of rating better in SERPs on Google, this will enable you to track via email, social media, and others to provide you Google-centric reviews. The data you get from GSC can assist in enhancing present overall performance, and analyze precisely how visitors are coming to their internet site.

2. Google Analytics

Google Analytics tracks your internet site’s activity. From monitoring your site's performance to measuring your competitors' growth and strategies, you may do all of it with Google Analytics. It is used to gather insights, advertising campaigns, demographics, engagement, traffic, and lots more. Google Analytics offers you a complete evaluation of your internet site’s search engine optimization overall performance. It gives information visualization and tracking equipment, inclusive of dashboards, and scorecards.

3. Semrush

Semrush is one of the most used search engine optimization report-making helper tools. With a characteristic called “My Reports,” Semrush permits you to dive deep into your internet site’s search engine optimization statistics. It gives customizable reviews that permit you to boost up and streamline your search engine optimization reporting process. For example, you may get aggregated information from GSC, Google Analytics, Google My Business, Google Ads, and over 40+ Semrush options available. You can use the “Site Audit” to analyze for technical search engine optimization like web page speed, resolving 404, solving damaged links, and many others. You also can view and export reviews that encompass crawlability, HTTPS, web page overall performance, and inner linking.

4. Ahrefs

Ahrefs is best-regarded for “backlinking profiling.” When you input an internet site in their back-link profile tab, you get a dashboard with information of your web page’s backlinks, metrics, and visitors getting organically. When you navigate to “Backlinks,” you get an in-intensive view of all your links: dofollow, nofollow, redirect, and more. Search engine optimization specialists use this option to research their competitor’s links. For example, you may locate and take a look at your competitor's hyperlink profile to analyze it more. However, this doesn’t suggest that Ahrefs best offers you inbound link reporting. You can use it appreciably for keyword studies, examine its difficulty, and use that to optimize your site’s search engine optimization.

5. Moz

Moz is any other top-notch search engine optimization reporting that enables you to assemble keyword lists or even make approximate ratings for particular key phrases. You can use it to examine keywords through its volume, and also it studies your competitor’s backlink profile. Moz encompasses Moz Keyword Explorer and Moz Local. It helps you to create custom search engine optimization reviews inclusive of rating information, on-page optimization reviews, and export the information to a PDF. 


Create Your SEO Report In 6 Steps

When making a search engine optimization report, you will require a customizable and short template that you may effortlessly replicate each month. A search engine optimization template will assist you to spotlight all of the essential KPIs, defining actionable subsequent steps, and displaying the effectiveness of your SEO strategy. Here, I have given you a rough customized template from which you can take an idea and make it your very own report. You may tailor every page of the report as per your business needs. This 6 step report template covers all of the essential KPIs that a search engine optimization marketer needs to tune to find the overall performance of a site.

So, let us start without any delay!

1. Title Card

The title card of a Search Engine Optimization performance report is the very first step to do. Additionally, add in your brand logo, the date of the report, and the client’s website URL as well. You can make it attractive by adding complementary colors, icons, and different fonts. Once completed with the title slide, you’re good to go.

2. Table of Contents

A table of contents slide is also necessary when you are having a little bit of a lengthy SEO report. This will assist the client to know the structure of your SEO report.

3. Overview

As discussed earlier, it is the most critical part of an SEO report. The overview section is the page where you summarize the most essential information about your site's performance. This will assist you to think and mark the improvements required in various segments. It will help you analyze search traffic, CTRs, backlinks, organic conversions, branded searches, etc. You have to include the relevant data based on your client's specific targets and goals. And then expand them on the upcoming pages. Clients who become more worried about their marketing will possibly want to dig deeper into those highlights, they are eager to know how their campaigns are operating in the direction of their goals. Consider including graphs and charts to visually display statistics, so it’s less complicated to recognize. Remember, your customers won't have enough time to dive deep into every metric, so an outline must be easy and pretty short. You can smash down this assessment phase into the following:

  • Project Goals and KPIs

  • Tasks Complete

  • Results Overview

After reading it, your customer must be capable of recognizing the development of your preceding search engine optimization campaigns, undertaking focus, and results. For example, they must recognize their internet site is rated for targeted keywords or their visitors have increased or generated new leads. If your customers have 0 to little expertise in search engine optimization, an outline would be a great thing with a purpose to assist them to navigate the measurements easily.

4. KPIs

Setting up the proper KPIs web page for search engine marketing reports depends on your customer’s goals. By defining the Key Performance Indicators and giving context about why you are reporting them, you could show them exactly how you’re supporting them to make non-stop progress. For example, if your client wants to increase conversion rate, you should focus on KPIs such as keyword rankings, CTRs, bounce rate, and leads. Avoid adding metrics that are not relevant to your client’s goal. KPIs demonstrate the success of your campaigns and show how effectively you’re hitting your client’s goals. By measuring these KPIs, you’ll know what is working, which ones are not, and where to put more effort. For example, if you’re writing content material or growing new pages for your customer, you may need to pay attention to the statistics associated with the specific landing pages. Here are a few critical SEO KPIs you must include in your SEO report:

  • Backlinks

  • Site Ranking

  • Organic Search Traffic

  • DA/PA

  • Organic Conversion Rate

  • Inbound Marketing ROI

  • Sales Revenue

  • Cost per Lead

  • Keyword ranking

5. Organic Traffic

The organic traffic page in an SEO report is probably the other most critical section of your SEO report. It clearly mentions which particular web page is getting enough traffic and which is not. So, your clients will understand now how your search engine optimization strategy has had a positive or negative impact on their company site's ranking. Here are a few necessary points you should include in your organic traffic section:

  • Organic channel report (Google vs. Bing vs. Yahoo)

  • Pageviews

  • Scroll depth

  • Exit rate and top exit pages

  • The number of shares/comments

  • Pages per session

  • Time spent on every page

  • Average session duration

  • Organic visits by location

  • Organic visits by device

  • New vs. returning visitors

  • Organic CTR

  • Bounce rate

  • Goal conversion and event tracking

Consider giving a view of the organic visitors in the SEO report throughout a variety of regions of the site such as homepage, product, feature, and blog. Ahrefs helps you to clear out visitors depending on their location so that you can see wherein the maximum of your visitors come from. You can examine week-over-week or month-over-month overall performance for every page. Also, the Google Search Console assists you to track and monitor terms. In this phase of your search engine optimization report, you need to look at your client’s visitors primarily based totally on their goals. Look at their high-performing web pages and analyze the visitors. Do they stick at the page, or do they bounce in seconds from the website? What are the top sources of traffic your client's site is getting? Are these conversions increasing, decreasing, or are stagnant?

6. Backlinks

The backlinks page of an SEO report is also one of the necessary SEO aspects to include. Maintaining a wholesome inbound link profile is the most important demanding challenge search engine optimization specialists face. This page of your SEO report summarizes the link-building and link earning efforts and results. Consider writing them in accordance with month-over-month, including the goals achieved. This phase of your SEO report highlights your hyperlink efforts in a well-documented manner. Mention what number of backlinks the web page has received. Also, mention what have been the consequences of your backlinking campaigns. You should also mention the way you propose to gather inbound links in the future. Now, here are some points you've to write on your link evaluation page:

  • Link distribution ratio.

  • Dofollow vs. nofollow links.

  • The number of links gained in the past 30 days.

  • The quality of the links you've received.

  • Percentage of exact match anchor text.

  • The ratio of the inbound link to referring domains

  • Domain and page authority.

  • Branded vs. non-branded anchor text.

  • A number of links were lost. (if any)


SEO Report Bonus Tip And Conclusion

The ultimate goal or I should say the long-term benefit any client wants is the revenue by getting more sales and not the organic visitors or ranking higher at SERP. Along with different KPIs, the most crucial ones consist of sales and ROI. For example, if you placed $1 in search engine marketing and got a $five profit, your company could be glad to make investments greater on your search engine marketing campaigns and assist you to do better. You have shown them how you’re bringing the results they want. If you’ve been constructing inbound links and 100 people/month are signing up for the demo, make certain you convey this to their notice. Putting numbers, specifically sales, in your search engine marketing document will assist you to build trust and authority. So, my recommendation is to add CTAs and CTRs like demo and unfastened trial.

Once you’ve described your KPIs and compiled a lot of these sections, upload a precise and actionable roadmap to assist them to recognize what you’ve accomplished withinside the preceding month and what you will be doing subsequently. This will in addition enhance the search engine optimization of the site. Creating a search engine optimization record may be difficult if you no longer accomplish the given tips and steps correctly. Your report must be concise and informative to get exactly the high-quality wins or losses for any site's performance and the ROI.


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